Student Affairs

Passport Renewal

In order to be qualified for a student passport renewal, you must have already created a Student Dossier for yourself at the Embassys consular section. If you dont already possess one, it is recommended to refer to the section on "Creating Your Student Dossier".
It is noteworthy that passport renewals/replacements are processed free of charge for eligible students

Required documents

  • Filling out a copy of Application form
  • A certificate proving that you are a full-time student.
  • University Transcript of grades
  • Photocopy of residence permit card
  • Your original passport, and a photocopy of its filled-out pages
  • Three3x4cm passport photos taken within the past six month, (Including a full face, front view, white background, open eyes, without a hat, glasses or neck scarves, with the exception of headscarves(hijab for women)). [The individuals personal details must be inscribed on the back of every piece of photo]
  • Filling out a copy of questionnaire (in case it already isnt done)

Creating your Student Dossier

For using student facilities, it is necessary to first create your student Dossier at the Embassy. 

Below you will find the documents you would require for creating a Dossier:

  • A filled out copy of application formNo. 401.
  • Certificate of registration at the university where the student is studying, including the year of his/her enrollment at the university and their exact study program.(This document should also consist of a transcript grades for every year of study as well as the certificate of the last obtained diploma/degree at the establishment)
  • 2 photocopies of all the filled out pages of the applicants passport, including the date of last departure from Iran.
  • Abiding by the regulations of Public Service (i.e. holding a Conscription Termination card, document of exemption of or deferral due to full-time studies)
  • (In applicable) A photocopy of the spouses passport as well as children, and the respective residency documents.
  • A certificate approving a legitimate departure from Iran, (in case the date of first departure from Iran has not been indicated in the applicants passport)
  • Photocopy of the applicants card and his/her University Student ID card.
  • 2 photocopies of the applicants entire Iranian Birth Certificate (Shenasname).
  • (In applicable) 2 photocopies of the applicants spouse and childrens Iranian Birth Certificates (Shenasname) is also necessary.
  • Two 3x4cm ID photos taken within the past six month, (Including a full face, front view, white background, open eyes, without a hat, glasses or neck scarves, with the exception of headscarves(hijab for women)). [The individuals personal details must be inscribed on the back of every piece of photo]
  • (In case the student is a Scholar) A photocopy of their recommendation letters and approval letters.

Required documents for those studying Medicine and related studies

  • A filled out copy of application formNo. 401.
  • Certificate of registration at the university where the student is studying, including the year of his/her enrollment at the university and their exact study program.(This document should also consist of a transcript grades for every year of study as well as the certificate of the last obtained diploma/degree at the establishment)
  • 2 photocopies of all the filled out pages of the applicants passport, including page with the date of last departure from Iran.
  • Abiding by the regulations of Military Service (i.e. holding a Conscription Termination card, document of exemption of or deferral due to full-time studies)
  • (If applicable ) A photocopy of the spouses passport as well as children (if any), and the respective residency documents.
  • A certificate approving a legitimate departure from Iran, (in case the date of first departure from Iran has not been indicated in the applicants passport)
  • Photocopy of the applicantsStudent residence permit*card and his/her University Student ID card.
  • 2 photocopies of the applicants entire Iranian Birth Certificate (Shenasname).
  • (In case of being married), also 2 photocopies of the applicants spouse and possible childrens Iranian Birth Certificates (Shenasname) is also necessary.
  • Two 3x4cm passport photos taken within the past six month, (Including a full face, front view, white background, open eyes, without a hat, glasses or neck scarves, with the exception of headscarves(hijab for women)). [The individuals personal details must be inscribed on the back of every piece of photo]
  • (In case the student is a Scholar) A photocopy of their recommendation letters or approval letters from the Ministry of Health and Medical Education.

PhD Students and those at the level of specializing, who dont possess a student (academic) residence permit, are obliged to provide the necessary pledges of returning to the country. To accomplish this, the student should have their parent or legal representative, contact the student affairs department of the Ministry of Health and Medical Education.
Please make sure that you have carefully gone through all the requirements and deliverables before applying for your Student Dossier.

NOTE: The documents submitted by student will be transferred to the respective ministries, via the MFA, and upon approval, the student will be entitled to the benefits of student facilities thereby provided.

 

Student Affairs

Iranian Students studying abroad can be generally categorized into the following:

  • Student who have been granted scholarships from the Ministries of Science, Research and Technology, or that of the Health and Medical Education, and whose fees and miscellaneous expenditures are covered by those establishments. This category of students is referred to as "Scholars"
  • Students who have travelled from Iran, upon being admitted to a self-funded BA*, MA*, or PhD program in an academic institution in the Netherlands, and whose place of residence is the IRI as registered in their passport, and who do not possess a permanent residence abroad. This category is referred to as "Independent Students".
  • Students who are residing abroad along with their parents and their place of residence is abroad, as registered in their passport. These individuals are known as "Resident Students".

Condition for making use of student benefits and facilities

Students of either of the above categories may apply for creating a Student Dossier and benefit from the subsequent student facilities, while observing the following:

  • Being a full-time student studying at least at the level of a BA. (Bachelor) student.
  • Possessing a "Student Residence Permit".
  • Abiding by the regulations of Military Service (i.e. holding a Conscription Termination card, document of exemption of or deferral due to full-time studies)
  • Submitting a transcript of grades and an overview of study progress from the University or academic institution.
  • Filling out a copy of formno. 401for creating a student dossier.